Brief My Meeting

What is Brief My Meeting?

Brief My Meeting is a web service that emails you a short research dossier about four hours before each external call on your calendar. You connect a Google or Microsoft Outlook account once, and it works out which upcoming events include people from outside your organisation.

For each of those events it looks up the attendees, then pulls together related email threads, notes on earlier meetings with the same people and any files they have shared with you. The result arrives as an ordinary email, so there is no new dashboard to open and nothing to install on your computer or phone.

The product comes from the team behind Inbox Zero, the open source AI email assistant created by Elie Steinbock, and signing up creates an Inbox Zero account. Inbox Zero also offers meeting briefs inside its own paid plans and publishes a help page on the feature. The Brief My Meeting landing page loaded normally on 5 October 2026, and the tool is listed on Product Hunt, Futurepedia and PeerPush. The page says its makers’ tools are trusted by more than 18,000 professionals, with staff at Netflix, Wix and Compass among them.

Key Features

Automatic timing does most of the work: a brief arrives roughly four hours before each external call, built from your own mailbox, calendar and a public profile search.

• Timed briefs: A summary email lands about four hours before every meeting that includes an outside guest. That window leaves time to read the notes, open files and jot down questions, instead of searching old threads in the last five minutes.
• Attendee research: Each brief profiles the people you are meeting, covering their role, their company and LinkedIn details. This helps most with first calls, where you may know only a name and an email address from the invite.
• Email history: Previous threads with the attendees are condensed into a short recap at the top of the brief. You can see what was promised, asked or left open without scrolling back through weeks of replies in Gmail or Outlook.
• Past meetings: Earlier calendar events with the same people are listed alongside the new one. For recurring client or investor contacts, this gives quick context on how often you have spoken and when the last conversation took place.
• Attachment finder: Files that attendees have sent you, such as proposals, decks or contracts, are surfaced inside the brief. Having them in one email saves digging through attachments when you need to reference a document during the call.
• Unlimited briefings: The paid Brief My Meeting plan places no cap on the number of meetings it prepares. Heavy users with many external calls a day pay the same flat rate as someone with a handful a week, and the page says you can cancel at any time.

Pros

Saved preparation time is the headline benefit, because attendee research, old threads and shared files are gathered and delivered before you would normally start looking.

• No manual prep: Research arrives without you searching your inbox, calendar or LinkedIn by hand. People with back-to-back external calls gain the most, since preparation is often the first thing dropped on a busy day.
• Works where you read: Briefs are delivered as normal emails rather than inside another app. You read them in the client you already check all day, on desktop or phone, with no extra login or notification settings to manage.
• Transparent code: The briefing code sits in the public Inbox Zero repository on GitHub. Technical teams can inspect exactly how mailbox data is processed, and the same codebase can be self-hosted by organisations that prefer to run it themselves.
• Security claim: The provider states SOC 2 Type 2 compliance and points to the Inbox Zero security centre. That gives IT and compliance teams a recognised audit standard to check before approving access to work mailboxes.
• Simple setup: Getting started takes a single sign-in with Google or Outlook and one permissions screen. After that the service runs on its own, so there are no templates, rules or meeting tags to configure first.

Cons

Mailbox access is the main trade-off: Brief My Meeting needs read permission for your email and calendar, which some employers will not allow on work accounts.

• No free plan: Billing starts once the seven-day trial ends, and the official pages show no permanent free tier. Light users with only a few external calls each month may struggle to justify a monthly subscription.
• Broad access: The service reads your whole mailbox and calendar to build each brief. Check your company policy first, and consider testing with a personal or secondary account before connecting a sensitive work inbox.
• Narrow scope: It prepares you for calls but does not record, transcribe or summarise the meeting itself. You will still need a separate notetaker, or Inbox Zero’s $35 Plus plan, to capture what was said.
• Confusing pricing: The Brief My Meeting landing page and Inbox Zero’s own pricing page quote different figures. Some directories add a third set of prices, so the amount you are charged may not match what you first read.
• Limited controls: Public material describes few settings for the timing, length or content of briefs. If you want briefs only for certain clients, or delivered at a different hour, the options appear limited.

Who is Using Brief My Meeting?

People with many external calls get the clearest value, especially sellers, founders and advisers who meet new contacts each week.

• Sales teams: Account executives and sales reps run many prospect calls in a single day. They use briefs to recall earlier threads and check a buyer’s role before each conversation.
• Founders: Start-up founders meet investors, customers and partners in quick succession. Briefs help them remember what each contact last asked for and which deck or document was shared.
• Consultants and advisers: Advisers often juggle several clients with overlapping projects. A brief brings back the latest thread and attachments for each client so the call starts on the right topic.
• Account managers: Staff running quarterly reviews or renewal calls need recent history at hand. They use the past meeting list and email recap to prepare without rebuilding notes from scratch.

Pricing

Brief My Meeting costs $25 a month, or $18 a month billed yearly, after a seven-day trial (official landing page, October 2026).

Because sign-up runs through Inbox Zero, checkout may show its $20 to $50 per user tiers instead, and Stork.AI lists a $9 plan and a free tier that neither official page mentions.

Disclaimer: the official price lists disagree with each other, so confirm the amount on the checkout screen before you enter card details.

What Makes Brief My Meeting Unique?

Preparation before the call, not notes after it, is what separates Brief My Meeting from most meeting AI. Tools such as Read AI or Granola join the meeting and summarise it afterwards, whereas this service does the homework hours in advance and stays out of the call entirely.

The second difference is openness. Because the code lives in the public Inbox Zero repository, anyone can see how mailbox data is read and summarised, which is rare for a tool that needs this level of access to your email.

Compatibilities and Integrations

Google and Microsoft accounts are the only supported sources, and briefs can be read in any email client on any device.

• Platforms: Sign-up happens on the web, and briefs arrive as standard emails. You can read them in Gmail, Outlook or any mobile mail app.
• Email and calendar: Gmail, Google Workspace and Microsoft Outlook accounts are supported. The service watches the linked calendar and builds briefs from the matching mailbox.
• Wider platform: Inbox Zero, the parent product, adds Slack and Microsoft Teams links. Its Plus plan, at $35 a user monthly, adds a notetaker and Slack alongside the same briefs.
• Open source: The code is public on GitHub as part of Inbox Zero. Teams can inspect it or self-host the platform.

Brief My Meeting Tutorials

Setup takes a few minutes and one sign-in, after which briefs arrive on their own before each external meeting.

1. Open the Brief My Meeting site and start the seven-day trial.
2. Sign in with your Google or Microsoft Outlook account.
3. Review and approve the email and calendar permissions requested.
4. Check that your upcoming calendar includes at least one meeting with an outside guest.
5. Wait for the first brief, which should arrive about four hours before that call.
6. Read the brief, open any linked files and note questions before the meeting starts.

How We Rated It

Brief My Meeting earns 3.8 out of 5, held back by a narrow feature set and no free plan despite very easy setup and a clear security story.

Summary

For founders, sellers and advisers who face several external calls a week, Brief My Meeting is a sensible way to arrive prepared without extra effort. Its main limit is scope, since it prepares you for meetings but does not record or summarise them. Data access is the other point to weigh, as it reads your full mailbox and calendar. We suggest trialling it during a busy week to see whether the briefs change how you prepare. Check the price shown at checkout before paying, because the official pages disagree.