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Recruit CRM

Recruit CRM is an applicant tracking system and CRM built for recruitment agencies and staffing firms. It combines candidate tracking, client and deal management, AI resume parsing and a sourcing extension in one web app. Recruiters use it to fill open client roles much faster. A free trial is offered, and paid per-user plans are billed monthly or yearly.

What is Recruit CRM?

Recruit CRM is a cloud applicant tracking system and sales CRM for recruitment agencies and staffing firms. It keeps candidates, clients, jobs and deals in one database.

Recruiters add candidates by parsing resumes or capturing profiles with a browser extension. Jobs move through a Kanban pipeline, while AI helps summarise profiles and match candidates. The product appears active in October 2026.

Key Features

  • AI Resume Parser: Recruit CRM’s AI resume parser turns uploaded CVs into structured candidate records without manual typing. A Custom Field Parsing Agent can also fill your own candidate fields from each resume, which keeps a large database searchable.
  • Sourcing Extension: The Chrome sourcing extension captures candidate profiles from LinkedIn and job sites in one click. Profiles land straight in the database, and Self Updating Profiles watch LinkedIn for job changes so records stay current.
  • Kanban Pipeline: Recruit CRM moves candidates through hiring stages on a drag-and-drop Kanban board for each job. Stages and workflows are customisable, so an agency can mirror its own screening, submission and interview steps.
  • Sales CRM: The built-in sales CRM tracks clients, contacts and deals alongside open roles. A deal links to its job and shortlist, so account managers see revenue and recruitment progress in the same record.
  • Outreach Sequences: Email sequences automate follow-ups to candidates and clients from one place. The vendor also lists WhatsApp messaging inside the platform, and Capterra notes SMS messaging for faster candidate contact.
  • Job Multiposting: Recruit CRM pushes vacancies to job boards from one screen, and the official site claims reach to more than 5,000 boards. Applicants flow back into the job’s pipeline rather than a separate inbox.
  • AI Agents: Recruit CRM offers AI agents for resume formatting, candidate submission and candidate pitching. They prepare formatted CVs and outreach for a recruiter to review, which cuts repetitive admin on every client submission.
  • AI Meeting Notetaker: The AI Meeting Notetaker records calls and produces transcripts and searchable summaries. Notes sit with the candidate or contact, so colleagues can catch up on a conversation without listening back.

Pros

  • Agency Focus: Recruit CRM is built for agencies that serve candidates and clients at once, not in-house hiring teams. Deals, jobs and placements connect in one record, which matches how agency fees are earned.
  • All in One: ATS, CRM, sourcing, outreach and Bill and Pay timesheets share one database. Recruiters avoid copying data between separate tools, and reviewers say the combined setup cuts tab switching during a busy day.
  • Ease of Use: Capterra reviewers repeatedly describe the interface as intuitive and user-friendly. New users report quick onboarding, and the visual Kanban pipeline shows the status of every role at a glance.
  • Responsive Support: Reviewers praise fast support, with replies often described as arriving within minutes. Listed channels include 24/7 live chat, phone, a knowledge base and webinars, plus onboarding and data migration help.
  • Strong Ratings: Recruit CRM held a 4.9 out of 5 rating from 476 Capterra reviews when we checked in October 2026. Sub-scores for customer service and value for money were also high, which points to broad user satisfaction.
  • Wide Integrations: Recruit CRM connects with Gmail, Microsoft 365, LinkedIn, Zapier and Twilio, among others. Capterra counts more than 100 integrations, and an open API covers custom data sync for agencies with their own systems.

Cons

  • Per-User Cost: Recruit CRM charges per user, so costs grow with every recruiter you add. Some reviewers call it slightly expensive next to rivals, and prices are only available on request from sales.
  • Tiered Features: Several automation and AI tools sit on higher plans, such as email sequencing on Business and workflow automation on Enterprise. Reviewers add that AI tools carry extra costs, which limits adoption on smaller teams.
  • Reporting Depth: Some reviewers want more flexible custom reports and clearer filters. Finding a specific report can take trial and error, so agencies with complex KPIs may still export data for deeper analysis.
  • Parsing and Duplicates: Reviewers report that CV parsing occasionally misreads fields and duplicate candidate detection is unreliable. Large databases can collect repeat records, so teams need a regular clean-up routine.
  • Learning Curve: The wide range of customisation options takes time to set up well. Reviewers note that integrations and initial configuration can be tricky, so plan onboarding time before a full team rollout.
  • Occasional Bugs: A minority of reviewers mention slow search and occasional system freezes. These issues are not widespread in the ratings, but they can interrupt high-volume desks during busy hiring periods.

Who is Using Recruit CRM?

  • Recruitment Agencies: Manage candidates, clients and placements together.
  • Executive Search Firms: Track long-running searches and shortlists.
  • Staffing Companies: Handle high-volume roles and invoicing.
  • Independent Recruiters: Run a full desk without stitching together tools.

Pricing

Recruit CRM sells three per-user plans with a free trial but lists no public prices (official page, checked October 2026).

Plan Price What you get
Pro On request AI resume parser, sourcing extension, mailbox and AI sourcing
Business On request Adds email sequencing, bulk texting, resume formatting, SSO and audit logs
Enterprise On request Adds workflow automation, advanced analytics, LinkedIn messaging and data enrichment

Annual billing saves up to 20 percent. Directory figures vary, so ask sales for a quote that fits your seat count.

What Makes Recruit CRM Unique?

Candidate tracking and client sales live in the same records, which suits agencies that earn fees from both sides of a placement. A deal, its job, its shortlist and its invoice connect without exports.

Compatibilities and Integrations

  • Platforms: Web app plus iOS and Android apps.
  • Email and Calendar: Syncs with Gmail, Outlook and their calendars.
  • Apps and Automation: Connects with Zapier, job boards and accounting tools.
  • API: Open API for custom integrations and data sync.

Recruit CRM Tutorials

Setup is quick for most agencies.

  1. Start the free trial and invite your team.
  2. Import candidates and contacts.
  3. Install the sourcing extension and connect your email.
  4. Create a job and set up its Kanban pipeline stages.
  5. Build an email sequence and track replies.

How We Rated It

Criterion Score Why
Accuracy and Reliability 4.2 Reliable parsing and tracking
Ease of Use 4.4 Clear visual pipeline
Functionality and Features 4.4 ATS, CRM and sourcing combined
Performance and Speed 4.0 Generally responsive web app
Customization and Flexibility 3.9 Custom fields and stages
Data Privacy and Security 3.9 Standard cloud security controls
Support and Resources 4.1 Help centre and live chat
Cost-Efficiency 3.4 Per-user costs add up
Integration Capabilities 4.3 Email, Zapier and API
Overall Score 4.1 Average of the nine criteria

Summary

Recruit CRM suits agencies and independent recruiters who want candidate tracking and client sales in one tool. Its main drawback is per-user pricing that grows with your team, and some features sit on higher tiers. Use the free trial with a real live role to judge whether it fits your process.

FAQ

Frequently Asked Questions

Find answers to the most common questions about our services, reviews, tools, platforms, and more.

Recruit CRM is used by recruitment agencies to track candidates, manage clients and close placements. It combines an applicant tracking system with a sales CRM, so jobs, shortlists, contacts and deals sit in one shared database for the whole team.

Recruit CRM does not publish prices on its pricing page, which lists Pro, Business and Enterprise per-user plans. Annual billing saves up to 20 percent over monthly billing. A free trial is offered, so request a quote for your team size first.

Yes. Recruit CRM offers a free trial so you can test the applicant tracking, CRM and sourcing tools with your own data. There is no permanent free plan, so you will need a paid seat once the trial ends.

Recruit CRM uses AI to parse resumes into structured records, summarise candidate profiles, suggest matches for open jobs and help draft outreach emails. Some of the more advanced AI tools are reported to be limited to higher plans.

Yes. Its browser sourcing extension lets you capture candidate and contact details from LinkedIn and several job sites into Recruit CRM. Use it in line with each site's terms, since scraping rules and limits can change over time.

Partly. It can handle in-house hiring, but its design centres on agencies that manage clients and placement fees. Corporate teams often prefer tools like Greenhouse or Lever, which focus on interview workflows and internal hiring approvals.

Recruit CRM stores data in the cloud and reports GDPR compliance, user permissions and encrypted connections. Agencies handling sensitive candidate data should still review its security documentation and data processing terms before migrating their full database.

Agencies weighing other options often look at Bullhorn for large staffing firms, Loxo for AI sourcing, Manatal for budget-friendly tracking and Zoho Recruit for teams already using Zoho apps. Compare per-seat prices and integrations before switching.

Recruit CRM is used by recruitment agencies to track candidates, manage clients and close placements. It combines an applicant tracking system with a sales CRM, so jobs, shortlists, contacts and deals sit in one shared database for the whole team.

Recruit CRM does not publish prices on its pricing page, which lists Pro, Business and Enterprise per-user plans. Annual billing saves up to 20 percent over monthly billing. A free trial is offered, so request a quote for your team size first.

Yes. Recruit CRM offers a free trial so you can test the applicant tracking, CRM and sourcing tools with your own data. There is no permanent free plan, so you will need a paid seat once the trial ends.

Recruit CRM uses AI to parse resumes into structured records, summarise candidate profiles, suggest matches for open jobs and help draft outreach emails. Some of the more advanced AI tools are reported to be limited to higher plans.

Yes. Its browser sourcing extension lets you capture candidate and contact details from LinkedIn and several job sites into Recruit CRM. Use it in line with each site's terms, since scraping rules and limits can change over time.

Partly. It can handle in-house hiring, but its design centres on agencies that manage clients and placement fees. Corporate teams often prefer tools like Greenhouse or Lever, which focus on interview workflows and internal hiring approvals.

Recruit CRM stores data in the cloud and reports GDPR compliance, user permissions and encrypted connections. Agencies handling sensitive candidate data should still review its security documentation and data processing terms before migrating their full database.

Agencies weighing other options often look at Bullhorn for large staffing firms, Loxo for AI sourcing, Manatal for budget-friendly tracking and Zoho Recruit for teams already using Zoho apps. Compare per-seat prices and integrations before switching.

Recruit CRM is used by recruitment agencies to track candidates, manage clients and close placements. It combines an applicant tracking system with a sales CRM, so jobs, shortlists, contacts and deals sit in one shared database for the whole team.

Recruit CRM does not publish prices on its pricing page, which lists Pro, Business and Enterprise per-user plans. Annual billing saves up to 20 percent over monthly billing. A free trial is offered, so request a quote for your team size first.

Yes. Recruit CRM offers a free trial so you can test the applicant tracking, CRM and sourcing tools with your own data. There is no permanent free plan, so you will need a paid seat once the trial ends.

Recruit CRM uses AI to parse resumes into structured records, summarise candidate profiles, suggest matches for open jobs and help draft outreach emails. Some of the more advanced AI tools are reported to be limited to higher plans.

Yes. Its browser sourcing extension lets you capture candidate and contact details from LinkedIn and several job sites into Recruit CRM. Use it in line with each site's terms, since scraping rules and limits can change over time.

Partly. It can handle in-house hiring, but its design centres on agencies that manage clients and placement fees. Corporate teams often prefer tools like Greenhouse or Lever, which focus on interview workflows and internal hiring approvals.

Recruit CRM stores data in the cloud and reports GDPR compliance, user permissions and encrypted connections. Agencies handling sensitive candidate data should still review its security documentation and data processing terms before migrating their full database.

Agencies weighing other options often look at Bullhorn for large staffing firms, Loxo for AI sourcing, Manatal for budget-friendly tracking and Zoho Recruit for teams already using Zoho apps. Compare per-seat prices and integrations before switching.

Recruit CRM is used by recruitment agencies to track candidates, manage clients and close placements. It combines an applicant tracking system with a sales CRM, so jobs, shortlists, contacts and deals sit in one shared database for the whole team.

Recruit CRM does not publish prices on its pricing page, which lists Pro, Business and Enterprise per-user plans. Annual billing saves up to 20 percent over monthly billing. A free trial is offered, so request a quote for your team size first.

Yes. Recruit CRM offers a free trial so you can test the applicant tracking, CRM and sourcing tools with your own data. There is no permanent free plan, so you will need a paid seat once the trial ends.

Recruit CRM uses AI to parse resumes into structured records, summarise candidate profiles, suggest matches for open jobs and help draft outreach emails. Some of the more advanced AI tools are reported to be limited to higher plans.

Yes. Its browser sourcing extension lets you capture candidate and contact details from LinkedIn and several job sites into Recruit CRM. Use it in line with each site's terms, since scraping rules and limits can change over time.

Partly. It can handle in-house hiring, but its design centres on agencies that manage clients and placement fees. Corporate teams often prefer tools like Greenhouse or Lever, which focus on interview workflows and internal hiring approvals.

Recruit CRM stores data in the cloud and reports GDPR compliance, user permissions and encrypted connections. Agencies handling sensitive candidate data should still review its security documentation and data processing terms before migrating their full database.

Agencies weighing other options often look at Bullhorn for large staffing firms, Loxo for AI sourcing, Manatal for budget-friendly tracking and Zoho Recruit for teams already using Zoho apps. Compare per-seat prices and integrations before switching.

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