What is Circleback.ai?
Circleback.ai is an AI meeting assistant that turns conversations into structured notes, action items and a searchable archive. It is backed by Y Combinator.
It works by capturing your meetings, either through a desktop app that records without a bot or through its mobile app for in-person conversations. After each meeting it produces notes, assigns action items and can push the results into the other tools you use.
Key Features
- AI meeting notes: Structured summaries written after every meeting.
- Action items: Tasks captured, assigned and organised automatically.
- Ask Circleback: Search and question all your past conversations.
- Transcription: Speaker-labelled transcripts in more than 100 languages.
- Automations: Send meeting data to other apps and workflows.
- Email drafting: Follow-up emails prepared from the notes.
Pros
- Free plan: Core notes and action items at no cost.
- Bot-free option: The desktop app records without a visible attendee.
- In-person support: Mobile and Apple Watch capture offline meetings.
- Open to developers: API, MCP and CLI access on every plan.
Cons
- Short free history: The Free plan keeps 30 days of meetings.
- Automations limited on Free: Full integrations start at Pro.
- Per-user pricing: Costs rise quickly for larger teams.
- Notes are not instant: One review reports a wait of several minutes.
Who is Using Circleback.ai?
- Sales teams: Update HubSpot, Salesforce or Attio after calls.
- Product and engineering teams: Turn discussions into tasks.
- Consultants and founders: Keep client conversations searchable.
- Regulated organisations: Enterprise adds SSO and HIPAA compliance.
Pricing
Circleback.ai has a Free plan, and paid plans start at $15 per user per month (official prices, October 2026).
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | AI notes, action items, Ask Circleback, 30-day history, limited automations, 2 teams |
| Pro | $15 / user / month | Unlimited history, 1 year of recording storage, full automations and integrations, 5 teams |
| Business | $25 / user / month | Admin roles, free viewers, custom data retention, 2 years of storage, unlimited teams |
| Enterprise | $35 / user / month | SSO, SCIM, invoice billing, unlimited storage, HIPAA compliance, priority support |
Disclaimer: Pricing can change. Check the official Circleback website.
What Makes Circleback.ai Unique?
Circleback.ai stands out for what happens after the meeting. Many notetakers stop at a transcript and summary, while Circleback focuses on assigning action items and sending structured data to your CRM, task tracker or custom workflow.
Compatibilities and Integrations
- Meetings: Zoom, Google Meet, Microsoft Teams, Slack huddles and in-person.
- Apps: Desktop, mobile and Apple Watch.
- Integrations: Notion, Slack, Asana, Linear, Monday, HubSpot, Salesforce and Attio.
- Developers: API, MCP, CLI and webhooks.
Circleback.ai Tutorials
You can learn how to use Circleback.ai in a few minutes:
- Sign up at circleback.ai and connect your calendar.
- Install the desktop or mobile app.
- Let participants know the meeting is being recorded.
- Review the notes and action items, then set up an automation.
How We Rated It
| Criterion | Score | Why |
|---|---|---|
| Accuracy and Reliability | 4.4/5 | Detailed, structured notes |
| Ease of Use | 4.5/5 | Runs in the background |
| Functionality and Features | 4.5/5 | Notes, search, automations |
| Performance and Speed | 4.1/5 | Notes arrive after calls |
| Customization and Flexibility | 4.4/5 | Custom AI insights |
| Data Privacy and Security | 4.3/5 | SOC 2 and GDPR stated |
| Support and Resources | 4.0/5 | Priority on Enterprise |
| Cost-Efficiency | 4.3/5 | Free plan available |
| Integration Capabilities | 4.6/5 | CRM, API, MCP, webhooks |
| Overall Score | 4.3/5 | Average of the nine criteria |
Summary
Circleback.ai is a strong pick for teams that want meeting notes to trigger real follow-up work. The Free plan is enough to test note quality, and Pro unlocks full history and integrations. Check the official pricing page before subscribing, because several review sites still quote older plans and prices.
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