Renamer.ai

What is Renamer.ai?

Renamer.ai is an AI-powered file renaming tool that opens each document, reads what is inside it and replaces vague names such as scan_0042.pdf with clear, searchable filenames. It uses optical character recognition to pull out details such as dates, company names and invoice numbers, so scanned paperwork and photos can be named as easily as typed files. The company says it handles more than 30 formats, including PDFs, Word files, Excel sheets, PowerPoint decks, images, vector files and EML emails.

You can test it in a browser or install the desktop app for Windows and Mac, where Magic Folders watch chosen folders and rename new files in the background. Naming follows templates you build with variables, and every change can be previewed and undone. Renamer.ai is run by FUTURISTICA d.o.o., based in Maribor, Slovenia. In October 2026 the site listed a free Starter plan, three paid tiers and a reported base of more than 6,100 users.

Key Features

• Content-aware renaming: Renamer.ai reads the text inside each file and builds a name from what it finds, not from the original filename. It picks out details such as vendors, dates, invoice numbers and contract terms for business paperwork.
• OCR for scans and photos: Renamer.ai applies optical character recognition to scanned PDFs and images, so files with no selectable text can still be named by their contents. The company claims 95 per cent plus accuracy on good-quality documents.
• Support for 30+ formats: Renamer.ai accepts more than 30 file types, including PDF, DOCX, XLSX, PPTX, JPG, PNG, HEIC, TIFF, WebP, SVG, AI, EPS and EML. Mixed folders can therefore be processed in a single run.
• Magic Folders: Magic Folders let the desktop app monitor chosen folders and rename new files automatically as they arrive. This suits download folders or scanner output folders that fill up every day.
• Batch renaming: Renamer.ai renames many files in one pass instead of one at a time. Directory listings describe it processing thousands of files at once, which helps when you clear a backlog of old scans.
• Custom naming templates: A drag-and-drop template builder lets you combine variables such as dates, company names, invoice numbers and custom fields. Teams can enforce one naming convention across every file they process.
• Preview and undo: Renamer.ai shows proposed names before anything changes and lets you reverse a rename afterwards. This reduces the risk of a bad batch overwriting a sensible folder structure.
• Multilingual detection: Renamer.ai supports more than 20 languages with automatic language detection, including English, Spanish, French, German, Chinese and Japanese. Documents in several languages can sit in the same batch.

Pros

• Saves manual filing time: Renamer.ai removes the need to open each file and type a name by hand. Users quoted on There’s An AI For That say it saved them days of work on large archives.
• Works on scanned paperwork: OCR lets Renamer.ai name image-only PDFs and phone photos of receipts by their content. Accounting and admin teams with scanner output benefit most from this.
• Hands-off background mode: Magic Folders rename incoming files without you starting a job each time. Once the folder and template are set, routine filing continues while you work on other tasks.
• Generous free plan to test: The Starter plan costs nothing and includes the desktop app, batch renaming and Magic Folders for 25 files a month. You can judge accuracy on real files before paying.
• Clear data retention terms: Renamer.ai states that web uploads are kept for up to 24 hours only, and desktop files are renamed on your device without being stored. It also says its AI providers cannot train on your files.

Cons

• Monthly file caps: Every Renamer.ai plan has a monthly file limit, from 25 files on Starter to 5,000 on Ultimate. Large one-off archive projects may need a higher tier for a month or more.
• Content leaves your machine: Renamer.ai processes document content through third-party AI services, and its own comparison page says there is no offline-only mode. Firms with strict confidentiality rules should review the data terms first.
• 100MB file size limit: There’s An AI For That lists a 100MB maximum file size for Renamer.ai. Very large scans, design files or long presentations may need splitting before they can be renamed.
• Annual billing on paid tiers: Renamer.ai shows paid prices as a monthly equivalent but bills them annually, according to its pricing section. You therefore pay a year upfront rather than trying one paid month.
• Few independent reviews: Capterra showed no user reviews for Renamer.ai when we checked, and one directory user said credits did not renew as expected. Independent evidence on long-term reliability is still thin.

Who is Using Renamer.ai?

• Accountants and bookkeepers: Name invoices, receipts and statements by vendor and date.
• Law firms: Organise contracts and case documents with consistent filenames.
• Office and admin teams: Clean up scanner output and shared drives.
• Photographers and creatives: Give image and vector files descriptive, searchable names.

Pricing

Renamer.ai offers a free Starter plan and three paid tiers, with paid prices shown as a monthly equivalent billed annually (official prices, October 2026).

Capterra and There’s An AI For That still list a free tier of 15 renames a month, which is lower than the 25 files shown on the official site. Limits and billing terms can change, so confirm the current plan details on renamer.ai before you commit to a year.

What Makes Renamer.ai Unique?

Renamer.ai is built around one job: reading a document and turning its contents into a sensible filename. Most bulk renamers only apply patterns, numbering or find-and-replace rules to existing names, whereas Renamer.ai extracts invoice numbers, dates and company names from the file itself. Pairing that with Magic Folders and a template builder makes it closer to a small filing assistant than a classic renaming utility.

Compatibilities and Integrations

• Platforms: Desktop apps for Windows and Mac, plus a browser version for quick tests.
• File formats: PDF, Office documents, common image formats, SVG, AI, EPS and EML emails.
• API: API access for custom links to cloud storage, document management and accounting tools.
• Languages: More than 20 languages with automatic detection.

Renamer.ai Tutorials

Setting up your first automated renaming job takes only a few minutes.

1. Create a free account and download the Windows or Mac desktop app.
2. Drag a small batch of files into the app to test the AI suggestions.
3. Build a naming template with variables such as date, company and invoice number.
4. Preview the proposed names, apply them, and undo any you dislike.
5. Point a Magic Folder at your scanner or downloads folder to rename new files automatically.

How We Rated It

Summary

Renamer.ai suits accountants, legal teams and anyone drowning in scans and downloads with meaningless names. Its main limit is the monthly file cap combined with annual billing on paid plans. Content is also sent to AI services for processing, which some firms will need to clear first. Start on the free plan with a folder of real invoices or contracts to check accuracy before upgrading.